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Overview

Calendar management is one of the most time-consuming tasks for executive support. Righthands handle scheduling complexities, resolve conflicts, and keep executives’ calendars optimized.

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Common Use Cases

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Scheduling Meetings with Multiple Attendees

1

Receive Meeting Request

Request: “Schedule a 1-hour meeting with John, Sarah, and Mike next week. Priority is Tuesday or Wednesday afternoon.”
2

Analyze Availability

The Righthand checks all attendees’ calendars and identifies optimal time slots.
3

Send Invites

After confirmation, the Righthand sends calendar invites to all attendees.

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Resolving Calendar Conflicts

When double-bookings or conflicts arise, Righthands:
  • Identify which meetings can be rescheduled
  • Suggest alternative times based on attendee availability
  • Draft rescheduling messages with appropriate context
"There's a conflict on Thursday at 2pm. The executive team meeting conflicts with the client demo.
The client demo is higher priority. Please reschedule the executive meeting."

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Buffer Time Management

Righthands can automatically block buffer time before and after important meetings to ensure executives have time to prepare and decompress.
Example instruction: “Block 15 minutes before all board meetings and 30 minutes after for note-taking.”

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Recurring Meeting Optimization

Righthands analyze recurring meetings and suggest optimizations:
  • Identify rarely-attended recurring meetings that could be canceled
  • Suggest better time slots based on historical attendance
  • Flag meetings that frequently run over time

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Best Practices

Time Zone Awareness

Always specify time zones when scheduling with external participants

Priority Levels

Communicate meeting priorities so Righthand knows what can be moved

Travel Time

Include travel time and location in meeting requests

Regular Review

Weekly calendar review with Righthand to optimize the week ahead

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Advanced Tips

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Calendar Analytics

Ask Righthand for insights:
  • “How much time was spent in meetings last week?”
  • “What percentage of meetings ran over time this month?”
  • “When are the least interrupted blocks of time available?”

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Integration with Email

Connect calendar management with email triage:
  • “Schedule a follow-up meeting with everyone from this email thread”
  • “Find time next week with the people mentioned in this email”

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Example Workflows

Every Monday morning:
  1. Ask Righthand to summarize the week’s calendar
  2. Identify any conflicts or concerns
  3. Block focus time for priority projects
  4. Prepare briefing materials for key meetings
When urgent matters arise:
  1. Tell Righthand: “Clear tomorrow afternoon for urgent project work”
  2. Review which meetings can be rescheduled
  3. Approve rescheduling messages
  4. Send updates to affected attendees
For executives traveling between offices:
  1. Provide travel schedule to Righthand
  2. Request: “Schedule meetings only with people in the Boston office on Tuesday”
  3. Let Righthand optimize location-based scheduling
  4. Block travel time between offices
Always review calendar changes before they’re sent, especially for external meetings with clients or partners.